Huguenot Society of Indiana

                  Bylaws of The Huguenot Society of Indiana                    

(as amended last on October 3, 2009)

Article I:  Name

The name of this Society shall be "THE HUGUENOT SOCIETY OF INDIANA"

Article II:  Objectives

  1. To perpetuate the memory and to promote the principles and virtues of the Huguenots among their descendants.

  2. To commemorate publicly at stated times the principle events in the history of the Huguenots.

  3. To discover, collect and preserve the still existing documents, relics and monuments relating to the history of the Huguenots.

  4. To gather and maintain a library of books, monographs, pamphlets and manuscripts and to establish a museum for the preservation of the relics and mementos illustrative of Huguenot life, manners and customs.

  5. To cause to be prepared and read before the Society, papers, and essays on subjects relating to Huguenot history and genealogy.

  6. To cause to be prepared and published, books, monographs, pamphlets and other publications relating to Huguenot history and genealogy.

Article III:  Membership
  1. Regular Membership.  Any person sixteen years of age or older, of the Protestant faith, of good moral character and reputation, and a lineal descendant in the male or female line of a Huguenot who emigrated from France to America, or found refuge in some other country, or a Huguenot who in spite of religious persecution, remained in France, subsequent to 10 December 1520 and prior to the promulgation of the Edict of Toleration on 28 November 1787, shall be eligible to active membership.

    1. Application papers for membership must be typewritten in duplicate and signed by the applicant before a Notary.  The applications must contain the lineage and qualifications of the applicant and give adequate reference to the authority for proof of the statements made and returned to the Registrar accompanied by check for initiation fee and first annual dues.

    2. Candidates for membership must be sponsored and co-signed by two members of the Society.  One of whom must personally know that the applicant is of the Protestant faith, good morals and reputation.

  2. Life Membership.  Any regular, junior or dual member in good standing may obtain Life Membership in The Huguenot Society of Indiana by paying a fee as recommended by-the Council and adopted by the Society.  Life Membership is not transferable to another member society.
  3. Dual Membership.  A member of another state Huguenot Society may become a member of The Huguenot Society of Indiana by presenting a copy of the members application papers from the first society and payment of annual dues, with all privileges.

  4. Junior Membership, Associate Membership, Honorary Membership, Transfers, Friends of the Society and Youth Registration shall be regulated in accordance with the Bylaws of the National Huguenot Society.  Article III.

Article IV:  Officers

The elected officers of this Society shall be: a President, a First Vice President, a Second Vice President, a Chaplain, a Secretary, a Treasurer, a Registrar, a Historian-Librarian.  They shall be elected and installed at the annual meeting in March of the odd-numbered years for a term of two years.  No officer may serve more than two consecutive terms in the same office, except for the Registrar and the Treasurer.  Any officer filling a vacancy for less than a full term shall not be considered to have filled a term.

Article V:  Powers and Duties of the Officers

  1. The President shall preside at all meetings of the Society.  The President shall appoint the time and place of such meetings with the concurrence of the Council.  The President shall have the power, upon written request of five members to call special meetings.  The President shall be ex-officio member of all committees, except the Nominating Committee and shall appoint all committees not otherwise provided for.

  2. The First Vice President shall in the absence of the President or on request of the President perform the duties of the President, except at that meeting at which a vacancy in the office of President is to be filled.

  3. The Second Vice President shall in the absence of the President and the First Vice President perform the duties of the President.

  4. The Chaplain shall conduct the devotional services at all meetings.  In the absence of the Chaplain a regularly ordained Minister may be invited to perform such functions.

  5. The Secretary shall keep an accurate record of all meetings of the Society and the Council.  The Secretary shall perform other duties in keeping the records and in correspondence as directed by the President or the Council.

  6. The Treasurer shall collect and take charge of all funds of the Society and shall deposit the funds in a bank as the Council shall approve in the name of The Huguenot Society of Indiana.  The Treasurer shall pay the expenditures as authorized by the Council and the President.  An accurate account of all receipts and disbursements shall be kept.  The accounts and records shall be subject to inspection at any time by the Council.  The Treasurer shall inform the President and the Registrar of all reported changes in membership.  The Treasurer shall send notices to members when dues are payable and as necessary other such notices to members who have not paid their current dues, and notify Council of the delinquent members.

  7. The Historian-Librarian shall keep all historical, commemorative, social records, books, pamphlets, scrap books with newspaper articles, pictures and permanent records relating to the activities of the Society.

  8. The Registrar shall keep a register in which the name and state number of each member is recorded, together with the date of admission and the name of the ancestor from whom eligibility is derived.  The Registrar shall have charge of the lineage papers of each member, such papers are not to be removed from the files or in any way used for reference without the permission of the member.  The Registrar shall have charge of and forward application papers to persons approved for membership.  The Registrar shall collect the Initiation Fee with each new application and the prescribed fee for each Supplemental Application, The Registrar shall record deaths, marriages, members dropped or resigned and shall immediately notify the President, Treasurer and Secretary of any change in the membership.  The Registrar shall see that the application papers are properly verified before filing.  The Registrar shall order insignia and keep a record of the insignia and to whom it is issued.

Article VI:  Council

The Council of this Society shall consist of the officers named in Article IV.  The officers of the National Huguenot Society who are members of The Huguenot Society of Indiana, The Ex-Presidents of this Society and the two Counselors appointed by the President.

  1. The Council shall meet at stated intervals at such time and place as it, the President or other Presiding Officer may select, Five members shall constitute a quorum for all business.

  2. the Treasurer to pay bills.  The Council shall approve the bank for the deposits of the Treasurer.

  3. The Council or whoever it permits to do so shall engage suitable persons to address the meetings.  It may prepare or secure papers to be read that promote the objectives of the Society.

  4. The Council shall have the power to accept resignations, fill vacancies and remit dues in worthy cases.  It may drop from the roll the name of any member who shall be two years in arrears in dues, or for cause or conduct prejudicial to the interests of the Society.

  5. The Council shall decide all questions pertaining to the interpretation of the Bylaws.

  6. The Council shall approve a bank for the deposit of funds and recommend to the membership at a regular business meeting any changes in fees.

Article VII:  Meetings

Two regular meetings shall be held during the year.  The annual meeting shall be held in March or as near as is convenient to the 13th day of April, the day of the Promulgation of the Edict of Nantes which granted freedom of worship to the Huguenots of France.  One meeting shall be held in the fall.  The Council may shall set the time and place.  The Council may set another date in any one year if it deems that it is essential to do so.  Ten members shall constitute a quorum for a Society meeting.

Article VIII:  Elections

A Nominating Committee of three members shall be appointed by the President at the fall meeting in each odd-numbered year.  The Chairman shall be designated by the President.  The Committee shall nominate a candidate for each office to be filled at the next annual meeting.  Additional nominations may be made from the floor if the consent of the nominee has been obtained.  The nominee receiving a majority of the votes shall be declared elected.

Article IX:  Fees

The annual dues shall be payable in advance on or before December 1st of each year.  Names of members failing to comply shall be sent by the Treasurer to the Council for action.  Payment of the first annual dues by members accepted between 1 September and 1 December shall be exempt from further payment the following December.  Changes in any fee may be made upon the approval of Council and a majority of the members present at a regular Spring or Fall business meeting, without prior publication.

Fee Schedule as of October 2009:
  1. Annual Dues shall be $20.00 per year.
  2. Initiation Fee shall be $40.00.
  3. Supplemental Papers shall be $25.00.
  4. Associate Dues $7.00 per year.
  5. Life Membership is an additional payment of 20 times the annual fee.
  6. Life Membership over age 65 is an additional payment of 10 times annual fee.

Fee Schedule as of April 2015:
  1. Annual Dues shall be $35.00 per year.
  2. Initiation Fee shall be $80.00. [2 checks $70 IHS, $10 NHS]
  3. Supplemental Papers shall be $35.00.
  4. Associate Dues $7.00 per year. Associate Life Dues $30.00.
  5. Life Membership is an additional payment of 20 times the annual fee.
  6. Life Membership over age 65 is an additional payment of 10 times annual fee.

Article X:  Insignia

The Insignia of this Society shall be the Cross adopted by the Huguenots which is the old Order of Saint-Esprit founded in 1578.  Taking the Maltese Cross, the badge of the Knights of Malta, a descending dove was put in the middle with the fleur-de-lis at the angles of the Cross, suspended on a ribbon of the Society, The Officers of the Society may wear the insignia suspended on the regulation ribbon, or gold chain, around the neck.  Members may also wear the insignia suspended from a chain around the neck or suspended by the ribbon on the left breast.

Article XI:   Rules of Order

Robert's Rules of Order, as most recently revised, shall govern the proceedings of this Society in all cases to which they are applicable and which they are not inconsistent with these bylaws.

Article XII:  Amendments

These Bylaws may be amended at any regular meeting of the Society by two-thirds vote of the members present, provided the Council reports that the proposed changes have been approved and printed notice of such proposed changes has been sent to the members of the Society at least two weeks in advance of the meeting.  Except for the changes in fees, Article IX.

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April 11, 2015 — DEG