Sons of the Revolution in the State of Indiana
Sons of the Revolution
in the State of Indiana, Incorporated
Done at the City of Indianapolis, Indiana on the 23rd day of September, Two Thousand and Six, and of the Independence of the United States of America, the Two Hundred and Thirtieth.
As amended on August 30, 2008 at the city of Kokomo. Indiana.
SECTION I: MEMBERSHIP APPLICATION
Members shall be elected as follows: candidates shall send the application (in duplicate) together with proofs of qualifications, payment of the application fee, and one years dues to the Secretary to present to the Registrar for approval and then to the Board of Managers, and upon a favorable report from the Registrar or the said Board of Managers, may thereupon become members of the Sons of the Revolution in the State of Indiana. The Board of Managers may grant the Registrar authority to grant memberships if the next stated meeting is more than 30 days after the Registrar approves of the papers. Memberships granted by the Registrar are subject to be rescinded by action of the Board of Managers at the first meeting following the Registrar's approval. If a membership is rescinded by the Board of Managers all funds received shall be refunded to the applicant.
SECTION II: MEMBERSHIP
The application fee and annual dues shall be set by action of the society in general meeting and shall remain in effect until changed by society action. The initiation fee shall always be greater than the New Member Registration fee of the General Society Sons of the Revolution and the annual membership dues shall always be greater than the Annual Per Capita assessment of the General Society Sons of the Revolution.
Any member who shall have been elected during the last three months of the fiscal year shall not be required to pay the annual dues for the current fiscal year; and provided further, that any members failing to pay his annual dues for the year shall be dropped from the roll of membership.
The Board of Managers may remit the dues of any member at their discretion.
Life Membership shall be granted to any member in good standing who remits to the Treasurer at one time an additional sum equivalent of twenty years of annual dues.
Junior Memberships shall be limited to Junior Life Membership and the additional appropriate Life Membership Fee must be submitted with the application along with the first years dues. Junior members may not hold an elected office or vote until reaching the age of majority. Junior Life Membership shall be granted to any member under the age of three (3) years in good standing who remits to the Treasurer at one time the equivalent of ten years of annual dues.
Senior Life Membership shall be granted to any member in good standing who has reached the age of at least 65 years who remits to the Treasurer at one time an additional sum equivalent of ten years of annual dues.
Perpetual Life Membership shall be granted to any member in good standing who remits to the Treasurer at one time an additional sum equivalent of one hundred years of annual dues. The Perpetual Life Member may designate the inheritor of the that Perpetual Membership provided that the inheritor is a male descendant of the Perpetual Member or they may be a male descendant of the same Ancestor on which the Perpetual Member obtained his life membership. Lacking a designated heir to that membership, a direct male descendant can claim that membership by application and showing right of primogenitor or having received releases for whom ever holds the right by primogenitor.
The Treasurer shall report the same at the next regular meeting where the membership shall vote on granting Life Membership. Shall the vote fail, the dues remitted shall be refunded. Life Members shall be exempt from payment of annual dues except an assessment on all members.
Any member may by a two-thirds vote of the Board of Managers be suspended or expelled from the Sons of the Revolution in the State of Indiana for conduct, immoral, unpatriotic or actions contrary to the objects and purposes of the Sons of the Revolution in the State of Indiana, or for conduct unbecoming a member and a gentlemen; provided, that written charges, specifying the conduct complained of be preferred against such member, or by resolution of the Board of Managers, and served on such offending member personally or by mail, with not less than two weeks notice of the time and place where the action may be taken by the Board of Managers, and giving notice of an opportunity of a hearing before the Board of Managers.
Members of the Children of the American Revolution applying for membership to the Sons of the Revolution in the State of Indiana, shall not be charged an initiation fee; provided, they are in good standing and they present proper application for membership.
Organizing Member status shall be granted to all members who have joined, been accepted and paid any required fees as established by the Organizing Committee prior to January 1, 2007.
Founding Member status shall be granted to all members who have joined, been accepted and paid any required fees as established by the Organizing Committee prior to January 1, 2008.
All Membership status, ranks and rights of Organizing and Founding Members, as established by the Organizing Committee shall be continued by the Society. All funds of the Organizing Committee shall be transferred to the Sons of the Revolution in the State of Indiana, Incorporated. The use of "Organizing Member" and "Founding Member" and continuation of Membership status shall be the only privilege continued by the Society.
Within the first five years of operation the Organizing and Founding Members may be subject to a one time only assessment for the general fund (not to exceed $25 per member). This Founding Assessment may only be on made on the Organizing and Founding Members only if the General Fund lacks the necessary fees to pay the General Society Per Capita Fee. This provision shall automatically expire five years after the Founding Membership closes. This is the only time that the Organizing or Founding Members may be assessed separately. The Organizing and Founding Members may be subject to a General Assessment made on all members. Non payment of an assessment shall be treated as non payment of dues.
Associate Membership [8/30/2008 Amendment] may be granted to any person of good moral character who supports the Sons of the Revolution in the State of Indiana, applies and receives approval by three society officers. Only persons without a qualifying ancestor can be associates. Associate members are not required to show proof of lineage. Associates will pay the regular application fee and associate dues will be 50% of the normal dues. Associate members shall not be allowed to vote or hold an elected office. Associate members shall not be entitled to wear the membership badge of the society but shall be allowed to display the SR colors on a rosette, lapel pin or similar device. [8/30/2008]
SECTION III: ELECTION OF OFFICERS
The officers of the Sons of the Revolution in the State of Indiana shall be a President, one or more Vice Presidents, one or more Secretaries, a Treasurer, a Registrar, a Historian, a Chaplain, a Chancellor, a Surgeon, Representative to the General Society, and elected additional members to the Board of Managers and such other officers as the Board of Managers shall determine.
The Annual Meeting of the Society shall be held when designated by the Board of Managers. At this meeting the officers above named and the other members of the Board of Managers shall be elected by ballot. At such election a majority of the ballots given for any officer shall constitute a choice; but if; on the first ballot, no person shall receive a majority, then further balloting shall take place, in which a plurality of votes given for any officer shall determine the choice.
Two months or more prior to each Annual Meeting the President shall appoint a nominating committee of not less than three members. The nominating committee shall prepare a ticket of officers to be voted for at the election to be held at such Annual Meeting. The ticket shall be furnished to the Secretary at least one month prior to the election. Nominations from the floor shall be in order, as well as those proposed by the nominating committee.
Society shall elect a representative to the General Society who shall serve as a Member of the Board of Managers of the General Society Sons of the Revolution. If at any time a vacancy shall exist in this or the other cited offices, the Board of Managers may fill the same until the next annual election.
Terms of office shall be for a period of time ranging from one to three years in length, as adopted by the Board of Managers, recommended by the Nominating Committee and approved at the Annual Meeting prior to the election of officers. At no time may this period extend beyond the terms of office adopted by the General Society Sons of the Revolution. Unless extended as herein provided all terms shall commence and end at the conclusion of the Annual Meeting.
SECTION IV: PRESIDENT
The President, or in his absence a Vice President, or in the absence of both a Chairman pro tempore, shall preside at all meetings of the Sons of the Revolution in the State of Indiana and shall have a casting vote. He shall preserve order, and shall decide all questions of order, subject to the appeal to the Society. He shall appoint all committees and shall be a member of all committees.
ARTICLE V: VICE-PRESIDENT(S)
In addition to the duty of the Vice-President(s) to act in the circumstances set forth in article IV of these Bylaws, the Vice-President(s) shall have such other duties as the Board of Managers may from time to time designate.
SECTION VI: SECRETARY
The Secretary shall conduct the general correspondence of the Society. He shall notify all members of their election, and of such other matters as he may be directed by the Society. He shall have charge of the Seal, Certificate of Incorporation, Constitution, By-Laws, Records of the Society, and shall issue Certificates of Membership. He, together with the presiding officer, shall certify all acts of the Society. He shall under the direction of the President or Vice President give due notice of the time and place of all meetings of the Society, and attend the same. He shall keep fair and accurate records of all the proceedings and orders of the Sons of the Revolution in the State of Indiana and shall give notice to the several officers of all votes, orders, resolves, and proceedings of the Sons of the Revolution in the State of Indiana affecting them or appertaining to their respective duties. He shall be the Secretary of the Board of Managers and shall keep the record of their meetings in the regular minute book of the Sons of the Revolution in the State of Indiana.
If a Recording Secretary is elected by the membership or appointed by the President with the approval of the elected Secretary, the recording Secretary shall take, prepare and report all minutes of the Sons of the Revolution in the State of Indiana and all other reports required to be recorded. The Secretary may hold the records of the Registrar (at the Registrar's option). The Secretary may deposit any historical documents with the historian for safe keeping.
SECTION VII: TREASURER
The Treasurer shall collect and deposit the funds and securities of the Sons of the Revolution in the State of Indiana into an insured account(s) with some Bank or Trust Company designated by the Board of Managers to the credit of the Sons of the Revolution in the State of Indiana and such funds shall be drawn thence on the check of the Treasurer for the purposes of the Sons of the Revolution in the State of Indiana only. The Bank or Trust Company must be properly licensed by Federal or State Authorities to operate within the State of Indiana and accounts properly insured for safety of all funds deposited with said banking institution. No funds shall be placed in any type of investment, mutual fund, bonds or other source that would place such funds at any type of risk to the principal. Out of these funds he shall pay such sums as may be ordered by the Society, the Board of Managers, Corporation fees to the State of Indiana or to pay Fees and Per Capita Assessments to the General Society Sons of the Revolution. There shall be no funds advanced to any officer. He shall keep a true account of his receipts and payments, and at each Annual Meeting render the same to the Society, where a committee shall be appointed to audit his accounts. He shall give such security as shall be required by the Board of Managers.
The treasurer is personally responsible for the proper deposit and the proper accounting for all monies received on behalf of the Sons of the Revolution in the State of Indiana. In the event of any mishandling of fund the treasurer shall reimburse the society of any expenses incurred to recover funds for which the treasurer was entrusted.
The Funds received for Life Memberships and Perpetual Life Memberships shall always be accounted for as a separate fund called the Life Membership Fund and Perpetual Life Membership Fund and those funds shall never be used for any purpose other than to earn interest for the Sons of the Revolution in the State of Indiana. The Treasurer may co-mingle monies for deposit in an insured bank(s) but must be able to identify the monies and funds that are co-mingled. The Treasurer shall always record and report on balances for the General Fund, Life Membership Fund, Perpetual Life Membership Fund and any special Funds as many be created or designated from time to time.
The principle of the Life Membership Funds shall never be used to pay expenses of any type. The income that fund earns may be used to pay general expenses if the general fund lacks resources to cover the required expenses. The Board of Managers may never authorize the expenditure of the principle amounts placed in the Life Membership Fund.
The principle of the Perpetual Life Membership Fund shall never be used to pay expenses of any type. The income that fund earns may be used to pay general expenses if the general fund lacks resources to cover the required expenses. The Board of Managers may never authorize the expenditure of the principle amounts placed in the Perpetual Life Membership Fund except in the event that the general funds are insufficient to pay Per Capita Assessments of the General Society. In that event, the General Fund may borrow up to 50% of the balance in the Perpetual Life Membership Fund. If there are any monies borrowed by the general fund all income must be placed in the Perpetual Life Membership fund until such time as that fund is fully restored to its principle deposit(s) before any monies can be placed in the general fund.
SECTION VIII: REGISTRAR
The Registrar shall keep a roll of members, and in his hands shall be lodged all the proofs of membership qualifications, and all the historical and other papers of which the Sons of the Revolution in the State of Indiana may gain possession of and he, under the direction of the Board of Managers, shall make copies of such similar documents as the owners thereof may not be willing to leave permanently in the keeping of the Society. The Registrar shall return to the Secretary a report on the qualification of each new application that he shall receive. The Registrar, may be granted the right to grant memberships to new applicants if the application is received more than 30 days prior to the next scheduled meeting of the society and meets the requirements of the society. Such right may be granted or removed from each registrar by the Board of Managers or the General Membership at any meeting. If the right to grant membership is removed from the Registrar it would need to be reinstated by the Board of Managers or the General Membership at a meeting. The Registrar may elect to deposit the records of his office with the Secretary or the Historian.
SECTION IX: HISTORIAN
The Historian shall keep a detailed record, to be deposited with the Secretary, of all the historical and commemorative deliberations of the Society; and he shall edit and prepare for publication such historical addresses, essays, papers and other documents of a historical character, other than a register of members, as the Secretary may be required to publish; and at every Annual Meeting, if there shall be a neurological list for the year then closing, he shall submit the same with carefully prepared biographies of the deceased members. The Historian shall preserve any historical documents as requested of by the offices of the President, Secretary, Registrar, Treasurer or Representative to the General Society.
SECTION X: CHAPLAIN
The Chaplain shall officiate in prayer when called upon by the proper officers. The Chaplain does not have to be an ordain minister or priest in order to hold this office. In the absence of the elected Chaplain the President or presiding officer may ask for a member to act as Chaplain pro tem.
SECTION XI: CHANCELLOR
The Chancellor shall be a lawyer duly admitted to the Bar, and it shall be his duty to give legal opinions on matters affecting the Sons of the Revolution in the State of Indiana, when called upon by the proper officer. In the event that no member being duly admitted to the Bar the office shall remain vacant.
SECTION XII: SURGEON
The Surgeon shall be a practicing physician, or hold a diploma from the College of Medicine of established reputation. In the event no member holds such qualification the office shall remain vacant.
SECTION XII: COMMITTEE ON ADMISSION
The Chairman of the Board of Managers shall appoint annually a Committee on Admission consisting of three members, who's duty it shall be to pass upon the qualifications of applicants for admission to the Sons of the Revolution in the State of Indiana and report to the Board of Managers. The Registrar shall serve as the Chairman of the said committee. The committee on Admission shall develop and implement programs for encouraging membership growth.
SECTION XIII: BOARD OF MANAGERS
The Board of Managers shall consist of the elected Officers of the Sons of the Revolution in the State of Indiana, all Past Presidents, the Captain of the Color Guard; and up to twenty other members. In case of vacancy in any of these offices, the Board my fill the same until the next annual election.
They shall judge the qualifications of the candidates for admission to the Sons of the Revolution in the State of Indiana, and, upon the recommendation of the Committee on Admission, shall have power to elect the same to membership. They shall have charge of all special meetings of the Sons of the Revolution in the State of Indiana and shall, through the Secretary, call special meetings at any time, upon the written request of three members of the Society, and at such other times as they see fit. They shall recommend plans for promoting the objectives of the Sons of the Revolution in the State of Indiana, shall digest and prepare business, and shall authorize the disbursement and expenditure of unappropriated money in the Treasury for the payment of the current expense of the Sons of the Revolution in the State of Indiana. They shall generally superintend the interests of Sons of the Revolution in the State of Indiana and execute all such duties as may be committed to them by the Sons of the Revolution in the State of Indiana. They shall have the authority to establish branches of the Sons of the Revolution in the State of Indiana in such parts of the State of Indiana as they may deem advisable and fix division of dues between such branches and the State Society. At each Annual Meeting of the Sons of the Revolution in the State of Indiana they shall make a general report.
The Board of Managers may, in their discretion, remit the initiation fee of any applying member, and also the annual dues of any member. At all meetings of the Board of Managers, three members shall constitute a quorum for the transaction of business. All members of the Sons of the Revolution in the State of Indiana shall be allowed to attend any meeting of the Board of Managers and shall be granted the privilege of the floor without voting rights in matters properly coming before the Board of Managers. The Board of Managers may allow others guests but does hold the right to go into closed session on any matters which it wishes. The actions of the Board of Managers can be overturned at any meeting of the membership.
SECTION XIV: QUORUM
At all meetings of the Sons of the Revolution in the State of Indiana, three members, two of which must be officers, shall constitute a quorum for the transaction of business. Ayes and nays shall be called at any meeting of the Sons of the Revolution in the State of Indiana upon the demand of four members.
SECTION XV: AMENDMENT
No alteration of the Bylaws of the Sons of the Revolution in the State of Indiana shall be made unless such alteration shall have been adopted by a majority of the members present at any meeting of the Sons of the Revolution in the State of Indiana, ten days notice by mail thereof having been given to each member.
Any section not in conformity with the laws of the State of Indiana or with regulations established by the Internal Revenue Service necessary to obtain and maintain a tax exempt status under various regulations as may be required by State of Indiana or the Internal Revenue Service shall be embraced and included in the Bylaws of the Sons of the Revolution in the State of Indiana. Any section not conforming with be void and any needed additions or corrections will be included without subsequent action by the society.
SECTION XVI: INSIGNIAS
The rosette should be worn in the upper buttonhole of the left lapel of the coat, but never worn on an overcoat. Where members belong to several orders or societies having rosettes, choice should be made of one rosette; more than one should never be worn at the same time. It is proper to wear the rosette with ordinary street or house dress. No rosette of any order or Society should be worn at the same time with the Insignia.
The Insignia of the Sons of the Revolution should be worn by the members on all occasions when they assemble, such for any stated purpose or celebration, and may be worn on any occasion of ceremony. The proper way of wearing the Insignia is on the left breast of the coat about four inches below the middle point of the top of the left shoulder.
When worn with the Insignia of other societies, all of them should be worn on a horizontal line. If necessary to have more than one line, the bars from which they are suspended being parallel to the upper line of bars and three-eights of an inch from the bottom of the lowest medal, the middle of the lowest line of bars being in the same vertical line as the middle of the upper line.
Members who are or have been officers of State Societies are entitled to wear the Insignia suspended from the ribbon around the neck and are recommended for the dignity of the Sons of the Revolution to wear it, but this ribbon should be used only with a dress suit or uniform, or at a meeting. In the case of a dress suit the Insignia should be drawn up within an inch of the tie. In the case of a uniform it should be hand close to the opening of the military collar.
Members who are or have been an officer of the General Society Sons of the Revolution are entitled to wear the broad ribbon across the breast, and are recommended for the dignity of the Sons of the Revolution to wear it, but this ribbon should be used only with a dress suit or uniform. In the case of a uniform it should be worn over the coat. The neck ribbon should not be used at the same time as the broad ribbon. When the latter is worn the Insignia may be worn on the left breast or suspended from the broad ribbon where the latter crosses the hip.
Neither the Insignia nor the rosette of the Sons of the Revolution may be worn by a member who has resigned or has been suspended or expelled from membership.
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September 1, 2008 - DEG